Mobile bar FAQs for Moab weddings & events.

We are located in Moab, Utah. Travel within 25 miles of Moab is included in our packages. Additional distances or not so easy accessible roads/locations for our truck and trailers will be quoted an additional fee.

INQUIRY Submit an inquiry via our website form. Let us know what bar you are interested in and provide us with your approximately guest count and the address of your event location or venue.

PROPOSAL We will email you a first detailed bar services quote and rental agreement. You can also schedule a phone call if you still have additional questions.

CONTRACT & DEPOSIT Secure your bar services/rentals by paying the 25% deposit and signing the rental agreement online.

We recommend one bartender for every 75 guests, though this may vary based on the event type and services offered. This guest-to-bartender ratio helps maintain short wait times at the bar and allows for a seamless service flow.

45 days prior to your event: The bartender(s) will assist you with planning your bar needs. This includes suggestions for a general drink menu, 2 signature drinks and help with preparing a shopping list for mixers, alcohol and garnishes. 

On the day of your event:  The bartender(s) will arrive at your event 2-4 hours prior to serving time to set up the bar with all you are providing and they get the bar ready for your event. 

6 hours service time: The bartender(s) will be serving your guests responsibly until last call will be announced.

At the end of the event: The bartender(s) will make sure the bar area is cleaned up and all alcohol, mixers and garnishes are packed and stored away. Bartenders are not responsible for bussing/cleaning tables, collecting glassware or taking out trash. Please make sure to hire additional staff accordingly.

If your event is on private property and you are not charging your guests for the bar service, you will not need a permit. If you are on public lands, please check with the local authorities regarding regulations and make sure to secure required permits prior to the event.

If your event is on Bureau of Land Management property: Please check first with the local Moab district office if your event location allows for bar trailers. We have an annual commercial vendor permit that allows us operate in several BLM locations. We will require an additional 3% fee on reservations on BLM land.

No. Unfortunately, as we don’t have a liquor license, we cannot collect money in exchange for alcoholic beverages.

No. In the State of Utah you must have a state liquor license to sell alcohol and mobile bars can’t obtain such a license. The client will purchase alcohol at retail cost with zero markup. What you purchased is yours to keep and you might be able to return not used bottles for a refund depending where you purchased your beverages. We will assist you in purchasing the right quantities.

No. You must have a liquor license or permit from the Utah Department of Alcoholic Beverage Services to serve alcohol (beer, wine or prosecco) on tap. Events (private or public) and premises/venues can try to obtain a permit, but mobile bar units can’t obtain such a permit in the State of Utah.

Full bar refers to a bar that services a variety of alcoholic beverages, including beer, wine and liquor like vodka, gin, whiskey (bourbon, scotch, rye), rum, tequila and brandy. In addition there are various mixers, such as soda, tonic, water, juices and different condiments, to create a wider range of drinks. With a wide variety of liquors and mixers a full bar can be very expensive and different purchased spirits might be opened but not used at all.

Classic cocktails are timeless recipes like the Old Fashioned or Margarita, while signature cocktails are customized drinks that reflect a couple’s personality and taste or a special event theme. Offering signature drinks can be a more cost-effective option compared to a full bar, as you only need to purchase ingredients for the chosen cocktails. By limiting the bar menu to a few signature cocktails, bar service can be more efficient, with shorter lines and faster pours. Some signature drinks can be pre-mixed and prepared in batches, further streaming the process.

A simple mixed drink typically involves just two ingredients (a spirit and a mixer). For example: vodka soda, rum and coke, or gin and tonic.

In locations where there is no drinking water available, we will provide a total of 5 gallons of drinking water for the included 2 water dispenser hydration station.

We include 320 lbs of ice for the hydration station, mixing cocktails and the water station and to chill beverages in two 150 QRT coolers.

We are not providing ice or water for non-contracted services, including client's personal beverage coolers for storage before/during the event, self-serve beverage stations and caterer buffet/dinner requirements like for example reception dinner water service, among others.

For your reference: We estimate approx. 2 lbs of ice per guest. A 150 QRT cooler can fit 124 cans (12 oz) with 82 lbs of ice or 112 lbs of ice only.

Unless it’s an emergency, we cannot move the bar once it has been placed. When you make the layout for your event, please consider placing the bar in a flat and leveled area that has easy access for our delivery truck.

The satellite bars can be moved from the outside to the inside of the venue during inclement weather.

No. Usually the client or a family member or friend deliver everything to the venue for the arrival of the bartender(s) approx. 4 hours before the bar service time starts and the bartender(s) arrives on site. Some venues allow clients to deliver all bar beverages the evening before the event. Please check with your venue if this option is available for your event. At the end of the evening the bartender(s) will pack all leftovers and lock them up at the venue/event location. During the hot Moab summers we ask clients to pre-chill beverages like beer, white wine, champagne and sodas before they deliver.

WE ARE HERE TO HELP!
Send us an email if you are looking to hire somebody locally to do your alcohol pick-up/delivery.

Yes. To prepare and pour the champagne toast bartender(s) will need to suspend their bar service for approx. 15 minutes (depending on group size). For glass champagne flutes rentals contact https://terravidaevents.com

Included in the bar packages are compostable clear 5 oz, 9 oz and 12 oz cups (no champagne flutes, martini glasses), drink napkins, stirrers and eco-friendly compostable straws. We will use regular instead of compostable cups during the hot months in Moab when temperatures are above 90 degrees and compostable cups will warp and melt.

We do not carry glassware in our inventory. You can rent glassware through a third party. We do need to know when glassware is provided as our bars have limited storage space. Make sure to hire additional staffing for bussing tables, rinsing and packing glassware.

Our packages include a free custom menu listing your signature drinks with ingredients, mixers, liquors and beer you are offering. If you are providing your own menu please make sure that it has it’s own heavy stand and is not smaller than 8x10 or larger than 11x 14.

The Mobile bar trailers need 120V power to operate the refrigerators and lights. If there is no power on site, we have a quiet generator or power banks available at no additional cost. For the free standing satellite bar, client is responsible to provide enough lights over the bar area.

Satellite bar: The client is responsible for alternative location/coverage at the event venue. Mobile bar trailers: We keep the party going if you don’t mind the rain.

Please contact us if your guest count has increased dramatically and we will work on some options for you. In general for more than 100 guests we highly recommend adding a second bartender. For groups over 125, we require this. We don’t like long waiting lines, and neither will your guests. If your guest count has decreased, the bar service pricing will not change.

We have general liability insurance and liquor liability insurance. Please contact us if your venue requires proof of our insurance coverage. We still recommend that clients have their own event liability insurance including liquor liability to protect them against any damages.

If alcohol is consumed at the event that is not served by one of the Moab Bar Trailers bartender(s) or consumed from self-service stations, our insurance is waived for that event and the client becomes directly liable for resulting incidents.

We highly recommend to have assigned drivers or to organize a shuttle for your guests at the end of the evening to make it home safe.

We require a non refundable 25% deposit to confirm your reservation. Final payment is due 60 days prior to your event date.

Cancellation: From the day of reservation to 59 days prior to event date 25 % (non-refundable deposit), 60 to 8 days prior to event date 75% of contract total, less than 7 days prior to event date 100% of contract total.